Sep 21, 2019
Under the direction of the Senior Executive Assistant, the Receptionist main task is to provide assistance with all Corporate Executive functions and provide support to customers, guests, and vendors via telephone and in person.
Location : Pearland
Responsible for front reception area including cleanliness, greeting guests and ensuring they sign the guest book (Security measures for building access/Visitor badges) and informing appropriate parties when they have guests waiting for them.
Answer phone calls promptly and efficiently
Direct incoming calls to appropriate personnel
Maintain professional appearance & cleanliness of their work area
Order and maintain office supplies for the company
Distribute daily mail
Calendar management (5 calendars)
Assist with tasks as assigned, which may include running errands for the building, etc. and/or events for special meetings.
Enhance the Executive Assistants effectiveness by providing information management support.
Represent the Executive Assistants and Corporate Executives to others.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
Conserves the Executive Assistants time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
Maintains the Executive Assistants and Executive’s confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
This is a summary and does not include all responsibilities. Job duties and responsibilities can/will change under the direction of the Senior Executive Assistant discretion.
Proficient in Microsoft Office with an emphasis in Excel and strong proficiency in Outlook, PowerPoint and Word. Excel skills should be intermediate to advanced
Ability to compile analytic reports
The ideal candidate will be professional, polished, outgoing and positive with a can-do attitude
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Reliable and committed to long-term employment
Ability to interface comfortably with all levels of management
Must be able to handle confidential matters with the utmost discretion
Bilingual preferred but not required
*Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within 3 weeks of submitting your application.*
Pearland, TX, USA