Jun 24, 2019
Job Description: The employee will perform receptionist duties. They will also perform a variety of clerical support processes and clerical duties, or a few specialized or essential clerical functions. Job Responsibilities: Properly completes clerical processing of documents and transactions, and forwards or assigns to appropriate parties for further review or action, in accordance with applicable policies, procedures, guidelines and time frames. Completes follow-ups to determine status of documents and/or transactions forwarded to others for further review or action, as applicable and responds appropriately in the interests of assigned organizational unit, program or agency. Composes under own initiative or as directed (as applicable), documents such as reports, correspondence and memos, using sound judgment to develop appropriate, accurate, clear and concise content. Proofreads and edits documents for accuracy, clarity, format, spelling, grammar and punctuation. Appropriately copies, distributes, and files pertinent letters, memos, reports and other documents and materials. Uses independent judgment and knowledge of the organization or program area and its operations, policies and procedures to appropriately respond to questions, requests and needs. Monitors use of and maintains supplies, equipment and/or facilities for assigned work unit or program area. Monitors office supplies, equipment and/or facility maintenance needs adequately, on a timely basis. Orders supplies or equipment according to established policies and procedures and in a timely manner, to meet needs of assigned unit or program area. Prepares necessary documentation to obtain supplies, equipment and/or facilities maintenance services and forwards to appropriate personnel for signature or authorization. Establishes and/or maintains filing and record-keeping systems. Establishes and maintains organized, accessible and current systems in accordance with applicable standards, policies and procedures. Appropriately classifies, sorts, files, transfers, prepares for and/or retrieves correspondence, articles, records and other documents or materials as requested or required. ~Maintains confidentiality and security of information and materials according to established policies and procedures. Documents (e.G. Logs, posts, records, etc.) data/information such as organizational unit or program area work activity or productivity. Accurately and legibly logs, posts, records and/or documents necessary data/information, according to applicable policies, procedures and time frames. Maintains accurate, current data/information in appropriate format(s). Enters data according to prescribed format and procedures, properly coding data for entry as required. Investigates and corrects data that appears inconsistent or erroneous. Completes data entry accurately and in a timely manner. Manages data files according to established procedures (e.G., copy files, back-up files, move files). May use computer software (e.G., database, word processing, spreadsheet, graphics) as a tool for performing clerical assignments. May complete incidental typing assignments, such as typing routine documents, labels and addresses on envelopes. Effectively utilizes computer software as a tool to perform clerical assignments as applicable. Completes incidental typing assignments in an accurate and timely manner, according to applicable formats, guidelines and procedures Completes incidental typing assignments in an accurate and timely manner, according to applicable formats, guidelines and procedures. Completes processing of documents and/or transactions for assigned organizational unit, program area and/or specialized function/activity. Clearly and accurately communicates and conveys directives, assignments, instructions, messages and information from management or supervisory staff as directed. Demonstrates a significant understanding of program and/or organizational rules and regulations. Keeps supervisor or other appropriate staff adequately informed of problems, irregularities, issues and concerns pertaining to assigned function(s). Completes tasks and assignments associated with assigned function(s) in a timely manner and in accordance with applicable policies, procedures and guidelines.
Happy Faces Personnel Group Decatur, GA 30030, USA